Bids and Tenders

• Click “view open or historical bids” button above
• Scroll to search bar above table of bids
• Click “open” button at far right to filter bids, e.g., open, closed, awarded
• Enter a keyword in “search” box or click “advanced search” to narrow your search

In adherence to the Town’s Code of Conduct policy (HRP 3-3.01) employees shall not accept gifts, hospitality or other benefits that may have an actual, perceived, apparent or potential influence on objectivity or obligation to the vendor.

Only electronic submissions will be accepted. Bidders' complete electronic bid submissions must be received through the bids&tenders™ website in accordance with the Submission Instructions contained within the bid document.

Bid Security: Digital Bid Bonds

The Town’s only form of bond is digital bond. When a bid security is required, vendors will be required to submit a digital bid bond as part of their online bid submission. When a performance, labour and material bond is required, the awarded vendor will be required to submit the digital bonds as part of their required award documentation.

All bid opportunities can be viewed on the Town's bids&tenders™ website.

Benefits and Fees for Using bids&tenders™

Using bids&tenders™ offers many benefits including unlimited access to bid postings from all agencies using bids&tenders™ in Canada.

You can register for bids&tenders™ to download bid documents and receive notifications about new bid opportunities.

An annual subscription fee of $169.95 will give you unlimited access to bid postings from all agencies using bids&tenders™ in Canada. A one-time, pay-per-bid option is also available at $50.85 per bid. You can preview bid documents without payment.

Registering as a bidder does not guarantee bidding opportunities or contract award.

For more information visit bids&tenders™ to learn about the benefits of the new procurement platform for you.

Creating and Managing Your Account

Bidders are encouraged to create a free vendor account.

If other individuals in your organization require access to view, edit, acknowledge agenda, submit and/or withdraw bids on your behalf, they can be added by clicking on the "add another contact" button once a primary account has been created.

When creating a Vendor Account do not invite additional contacts that you do not want to have access to view, edit, submit and/or withdraw your bids or who may be in direct competition. For example, a company may have two divisions that could be competing for the same Bid Opportunity.

It is your sole responsibility to keep your additional invited contact(s) current and delete any contacts that you do not want to have the ability to submit, edit and/or withdraw your company bid submissions (for example: delete any contact that is no longer employed with your company).

Accounts are associated with your e-mail address. An organization can have numerous contacts under the company profile. Once a primary account has been created, the organization has the option to add multiple users who will have the same access to the Bid Opportunities site.

If you are unsure if your company has an account, please contact eSolutions at support@bidsandtenders.ca. This will ensure there is no duplication in the system.

Submitting,Editing or Withdrawing Your Bid Submission

If you try to process your bid submission past the closing date/time, you will receive a message stating that you have missed the deadline and your bid cannot be accepted.

Bidders may edit or withdraw their bid submission at any time prior to the closing time and date.

Bidders will automatically receive an e-mail notification confirming their bid submission.

Technical Issues

If you are having difficulty submitting a bid, check the following:

1. Ensure you are using the recommended internet browsers: Mozilla Firefox or Google Chrome. Make sure you have a reliable internet connection.
2. In the submission, every tab must have a green checkmark indicating that all the mandatory requirements have been completed. If a field has been missed, there will be a red exclamation mark.
3. In the "Preview My Bid" tab, a red box will appear indicating warnings and errors in the bid submission. Click the "Fix it!" button and the system will direct you to the error's location.

If you still experience any difficulties, contact eSolutions at: support@bidsandtenders.ca.

Status

To see the status of the bid, go to the search engine, change the status to "All" and enter the Bid Document Number. The status of a bid will be indicated under "BidDetails".

Prior to bid closing, the list of plan takers will be available to view. Once the bid has closed, a summary of bid submissions, plan takers and award results (if available) is posted in the Bid Details section after the bid.

Bidders may be required to review and/or submit documents in support of your bid.

Vendors who provide services for the Town must agree to and abide by compliance with all Acts, Regulations, Codes and Regional Guidelines pertinent to their project.